In order for the e-FACT service to be able to address invoices to the corresponding administrative body, the body's DIR3 codes must be identified on the invoice.
In the invoice delivery mailbox, suppliers can select the DIR3 codes of the organization to which they are sending the invoice as long as the relationships between the organization's DIR3 codes are correctly reported by the organization in the DIR3 Relationships section of EACAT> e-FACT.
If no code appears for your organization or if you need to make any modifications, you must do so through EACAT> e-FACT> DIR3 Relations
The DIR3 codes that you can use in e-FACT are the codes that are registered in the “Common Directory ”. You can consult how to manage DIR3 codes in the “Common Directory” in the DIR3 registration FAQ.
DIR3 codes of the “Common Directory”, FACe and e-FACT
DIR3 codes are defined in the "Common Directory of Organic Units and Offices (DIR3)". This is where entities define their organization. This organization can be very basic, so that only a single level of DIR3 code is defined, or more complex, when the entity identifies its entire organization in a set of DIR3 codes.
Once the entity has been defined in different DIR3 codes (or just a single DIR3 code), there are applications that, due to their operation, identify the entities by DIR3 code instead of NIF. This is the case of FACe and e-FACT. So when an invoice is sent, it is necessary to identify the entity by the DIR3 code, and with this DIR3 code the entity can manage the invoice by the corresponding unit.
The invoice schema identifies three codes: Accounting Office, Management Center and Processing Unit. These three codes can be the same if the organization has a basic organization.
Is it necessary to register the organization's DIR3 codes in FACe and e-FACT?
In e-FACT it is necessary to create the relationship between the existing DIR3 codes in each organization (The relationship between Accounting Office, Management Body and Processing Unit) so that suppliers can create and send their invoices correctly and can also view the codes of each organization registered for the service.
If, in addition, the organization has suppliers who issue invoices from FACe, it will also be necessary to create these relationships there.
How to register DIR3 codes in FACe
To register DIR3 codes in FACe, you must request the registration of your organization in FACe from the responsible ministry, using the FACe application form.
Once you have joined, the requested administrators will register you and you will be able to manage the relationships between the different DIR3 codes in your organization.
The AOC does not intervene in the administration of FACe codes nor does it manage the membership of organizations .
How to manage the relationships of my organization's DIR3 codes in e-FACT
To manage the relationships of DIR3 codes in e-FACT, the EACAT user manager must assign you the permission called "DIR3 Manager" of the e-FACT service.
Once you have the permit, from EACAT/Applications/e-FACT go to the "DIR3 Relationships" section where you will find the option "New DIR3 relationship"
And in the DIR3 relationship creation window, report the data of the DIR3 code:
When you click on Accounting Office, the service queries the DIR3 codes of your entity and displays the DIR3 codes defined in the “Common Directory” of the unit that will have to process the invoices:
Click on the “ Apply ” button when you have defined the DIR3 codes for your unit. If you want to delete the data you have reported, click on the “ Clear ” button:
Remember that you must have previously registered these codes in the " Common Directory ".
How to search
You can search by any field. For example, if you have these DIR3 codes defined:
And searches for “tur”:
It returns you the following result:
When you have an active search, it shows you a blue circle over the filter:
You can also perform more refined searches, searching for a specific DIR3 code for an OC, OG or UT, by clicking on the filter element:
And informing the field with which you want to search with the content to search:
Once the different relationships have been created, they will appear in the e-FACT delivery mailbox, as the General Point for Electronic Invoices of Catalonia.